6 Tips For Better Communication With Remote Teams

People think there is no point in celebrating a birthday with your virtual team when you can’t cut the cake. Or celebrate a festival when you can’t get together to decorate the office or have a meal together. But good teams find a way to do it, even if it’s just singing “Happy Birthday to You” or sharing photos of how they celebrated a festival. Managing remote teams is difficult as you can’t walk up to people to see what they are doing. Some people try to call team members multiple times in the day to check on the progress. While it may be all right to do it for urgent tasks, it’s not a good idea. Your team members are responsible adults, even when they work remotely.

remote team communication strategies

Regardless of the employee’s tasks and position on the corporate ladder, nearly everyone will encounter obstacles that require a team effort and interdepartmental communication. If in the past you only had one meeting with your immediate team every two weeks, you may now switch to weekly meetings. And don’t forget to encourage people to turn their cameras on beforehand. The remote team communication tips and strategies we’ve listed below help you tick all these boxes. Effective remote team working and communication is important because it helps bridge the physical and informational divide between employees.

How is communication with remote teams different?

Many companies are incorporating new tools to these meetings, such as a drawing tablet, allowing remote workers to instantly illustrate ideas in a visual and collaborative way. Employee onboarding communications are like the pilot episode of a new show. They set the tone, style, and expectations for all of your remote team communications to come.

In these situations, recognizing the unique challenges and opportunities that remote work has to offer will help keep your teams aligned and engaged. Without engaging with employees face-to-face, on a daily basis, it’s hard to see how workload and stress may be affecting them. Not to mention, the nature of remote work makes it easy for many employees to lose track of time and work late into the night. With employees working in different locations, and even time zones, remote work has been known to slow down team collaboration.


So it’s important that you carefully select a list of tools and also define how to use these. Without this clarity, each team member will use a tool or app he is comfortable using.

But they require interest and initiative from company leaders along with access to the right tools. Use the project management and to-do list applications to subdivide work and set expectations, then let your team members do their jobs. Remote team leadership can be made more effective by establishing communication guidelines. For example, you can outline what type of messages can be communicated using which medium. Affinity – issues that prevent your remote team from building deep, long-lasting relationships based on shared value, trust, and interdependency. Working in an office enables communication at multiple levels and in different ways. There are far more opportunities to talk, discuss, and observe in an office.

A Guide to Managing Leaves for Your Hybrid Team

Atlassian put together a list of some activities you can try in your team. There are also specialized companies like TeamBuilding that can design and conduct these programs for your team. Jira is an agile project management tool that helps teams plan sprints and track project status. Current tools such as Slack, Clubhouse, and Discord provide communication benefits that far outweigh the capabilities of an email. For example, employee’s that harness the Slack app can instant message, share documents, as well as integrate their CRM and project management solutions.

  • A messaging system gives employees a way to communicate quickly and efficiently while not putting additional strain on their inboxes.
  • Claire co-authored the Women in the Workplace report and her profiles of Best Workplaces™ have featured in Fortune.
  • With employees working in different locations, and even time zones, remote work has been known to slow down team collaboration.
  • Clear, detailed communication can save everyone time, misunderstanding, and sometimes, heartburn.
  • A 2017 report by FlexJobs and Global Workplace Analytics found that telecommuting half-time or more increased by 115% from 2005 to 2015.

Time and time again studies have shown that remote employees are even more productive than in-person ones. Yet employee efforts are not as easily visible when they’re working from home rather than sitting across from you in the office. For instance, to keep things simple, marketing managers can ask each person on their team to find an interesting webinar or podcast on a topic of choice. In rotation, each employee can host the L&L and lead a discussion on their chosen subject. This lets your staff take creative control and initiative while encouraging remote team brainstorming and idea-sharing. One-on-one check-ins open up another feedback channel for managers and employees. Moreover, it lets employees elaborate on any questions or issues they may have expressed over email or employee SMS.

Chose asynchronous communication

Not every meeting needs to have an agenda, but scheduling these short meetings regularly can break the communication barrier in remote work. During these meetings, check in to see how their week has been so far, and you’ll be surprised to see your co-workers soon become your friends even though you’re working remotely. A virtual water cooler is like a virtual break room for non-work conversations.

remote team communication strategies

The many short conversations that you’re used to having in person still need to happen but in a new medium. Skuad makes building globally distributed teams, quick and hassle-free. In a traditional office environment, employees are not constantly monitored, so this shouldn’t change in a remote work model. Sending files back and forth via email and waiting for everyone to complete their part on the deliverable is likely to cause stoppages in the workflow. It also prevents employees from making real-time modifications to their work and incorporating feedback. If your company handles sensitive information, confidential documents can be safely stored in a protected cloud.

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